How to enter data into the system
An overview of UI creation/copying, CSV importing, and API integration to help choose the next document.
There are usually three ways to enter master data such as teachers, students, and classes of an institution. Select the method first, and then enter the corresponding document to avoid reading half of both sides.
Note the distinction between the institution's backend: the Organization admin's main navigation is Home / Messages / Settings / Me; Settings → Organization and Data is responsible for the class/teacher/student directory (including New / Copy from selected); Settings → Import is responsible for CSV import/export batches. Academic admins can also create/copy classes in the main navigation Class (or Report → Class) (within the scope of authorization).
| Method | Who is suitable for | Entry document |
|---|---|---|
| Create new UI/Copy from selected | Trial, pilot, individual re-enrollment; "Copy and then change" when there are few similar accounts | Creating classes and authorizing teachers |
| CSV Import and Export | Educational Affairs/Operations, one-time or phased batch creation of files at the beginning of school | What can CSV do |
| API integration | IT / educational system / integrator, need continuous synchronization | API applicable scenarios |
Not sure which one to choose? Please read Which data intake method should you use? first.
Organization administrator shortest path
Few people, need to use it immediately (trial/pilot):
- Create a class and authorize teachers: Go to Settings → Organization & intake → Class/Teacher/Student and use New or Copy from Selected (Teaching Affairs is in Class)
- Ask the teacher to log in to confirm that he can see the class, and then assign a speaking task for a trial run
There are a large number of people and there is already a list of forms:
Recommended order: Class → Teacher/Student → Class Member. Start with a small sample and then the full amount.
Long-term synchronization with the educational administration system: See API applicable scenarios.
Business workflow after activation (required regardless of data)
After the data comes in, please at least go through:
- The teacher assigns speaking tasks or selects courses from textbooks
- Students Start practicing / Study textbook lesson
- Teacher View class report (Institution/academic admin see Institution and academic admin: Report)
Note on private deployment
The API address and credentials of the private environment are configured by the deployer. For the process, see How to get data in after going online.